Reporting and Knowledge Management Coordinator

Position: Reporting and Knowledge Management Coordinator
Opening: 1 position
Location: Based in Kathmandu with regular travel to the field
Duration: 6 months (with possibility of extension)
Al location: 30% Bhotekoshi Flood Response, 70% RAIN Programme
Reports to: Consortium Manager

Introduction

People in Need (PIN) is a non-governmental, non-profit, international organisation founded in the Czech Republic in 1992. PIN arrived in Nepal as part of a humanitarian response to the April 25, 2015 earthquake. Since its inception in Nepal, PIN has had a strong role in designing and facilitating systemic solutions, advocating for and addressing the needs of vulnerable populations affected by disasters, including people who live in geographically remote areas of the country, historically marginalised ethnic groups, and those marginalised because of their age and/or gender identity. Currently, PIN Nepal is implementing programmes under three strategic pillars: 1) Emergency response and recovery, 2) Climate resilience, and 3) Civil society and inclusive governance. PIN Nepal team works in and promotes strong partnerships with civil society, the Government of Nepal, academia, the private sector and other key stakeholders in Nepal. Together with them, PIN Nepal has become one of the pioneer organisations advancing programmes such as landslide disaster preparedness and anticipatory action, climate- and flood-resilient housing, durable local solutions, climate change modelling for more inclusive and efficient local decision-making, girls and inclusive education, waste management and circular economy approaches. PIN is strongly committed to safeguarding children and vulnerable adults, including persons with disabilities, in line with its safeguarding framework and child protection policy.

Scope of Work

The Reporting and Knowledge Management Coordinator will support high-quality reporting and knowledge management across the Bhotekoshi Flood Response and the RAIN Programme, working closely with programme managers, field teams and technical staff to consolidate information and produce clear, evidence-based reports and knowledge products.

The person will work under the guidance of, and provide direct support to, the programme managers and teams whose work they report on, while liaising with a wide range of colleagues across reporting, MEAL, communications and field-level functions.

The post holder will be based in Kathmandu and will split their time between the Bhotekoshi Flood Response and the RAIN Programme, as required.

All PIN staff agree to:

• Comply with all relevant PIN policies, Country Program Policies, and guidelines related to their position.
• Show a strong commitment to the inclusion of all groups within Nepal and dedication to PIN Nepal’s Inclusion Guidelines.
• Perform and accurately complete administrative tasks related to their position.
• Strive for quality in all aspects of their work and ensure the highest quality performance of the Country Program.
• Maintain a positive attitude and promote a professional & productive working environment across all staff, departments, and among all of PIN’s partners.
• Adhere to PIN Code of Conduct and key policies including Anti-Corruption Policy, Child Protection Policy and Safeguarding Policy.

About the Programmes

People in Need (PIN) Nepal implements a portfolio of programmes and emergency responses, including the ongoing Bhotekoshi Flood Response and the RAIN Programme, a longer-term programme addressing climate resilience and disaster risk reduction. Consistent, high-quality reporting and knowledge management across this portfolio are essential to demonstrate impact, meet donor requirements, and inform future programming.

Key Summary of Functions

The Reporting and Knowledge Management Coordinator will support the preparation of reports and the consolidation of programme knowledge across the Bhotekoshi Flood Response and the RAIN Programme, working with data and inputs from field teams to produce clear, well-structured and presentable reporting and knowledge outputs for a range of internal and external audiences.

Reporting Support

• Support the preparation of quarterly reports, donor reports, year-end reports and other periodic reporting requirements across the Bhotekoshi Flood Response and the RAIN Programme.
• Support the Humanitarian Manager with development of the Situation Report and 5W matrix. and other relevant reporting.
• Draft, compile and format narrative and summary reports in line with donor and organisational requirements and timelines.
• Work with programme and response teams to gather accurate, evidence-based content for reports.
• Support consistency, quality and clarity of reporting outputs across different teams, sites and programmes.
• Track reporting schedules and deadlines and support relevant teams to meet them.

Knowledge Management and Documentation

• Consolidate good practices and case studies from across the Bhotekoshi Flood Response and the RAIN Programme.
• Develop briefs and summaries that capture key results, challenges and recommendations from field implementation.
• Support systematic documentation of programme and response experiences for internal reflection and external sharing.
• In coordination with the Communication and Advocacy team, ensure regular publication of knowledge briefs to showcase the programme visibility via different media channels as relevant.

Data Analysis and Knowledge Product Development

• Work with raw programme and response data, both quantitative and qualitative, to extract key findings for reports and knowledge products.
• Analyse and synthesise information from multiple sources into clear, accurate and well-structured written content.
• Develop comprehensive, well-presented reports and summaries suitable for a range of audiences, including donors, senior management and communications/media.
• Support the development of visually engaging and accessible reporting and knowledge materials, in coordination with communications colleagues where relevant.

Field and Team Liaison

• Liaise regularly with field teams, enumerators, project and programme staff, and colleagues working in reporting, MEAL and communications roles across the Bhotekoshi Flood Response and the RAIN Programme.
• Coordinate with programme managers and technical staff to gather inputs, data and updates required for reports and knowledge products.
• Support coordination between the Bhotekoshi Flood Response and the RAIN Programme to encourage consistent reporting practices across programmes.

Support to Programme Managers

• Provide day-to-day reporting and documentation support to the programme managers and teams whose work they report on.
• Assist programme managers in preparing donor updates, internal briefings and other reporting requirements as needed.
• Help programme managers follow up on task completions and retrieve data and inputs from programme and field teams, in a timely manner.
• Support the Consortium Manager and programme managers with ad hoc reporting and documentation tasks as required.
• Provide any other administrative and documentation support to the programme managers and the Consortium Manager, as required.

Compliance

• Ensure reporting and knowledge outputs reflect PIN’s safeguarding, PSEA, Child Safeguarding and Code of Conduct commitments where relevant.
• Handle programme and beneficiary data responsibly and in line with organisational data protection standards.
• Report any concerns regarding data accuracy, misuse, or compliance issues through appropriate channels.

Requirements

Education

• Bachelor’s degree in development studies, social sciences, communications, or a related field. A Master’s degree is an advantage.

Relevant Experience

• Minimum 4 years of relevant experience in reporting, monitoring, evaluation, accountability and learning (MEAL), or programme documentation, ideally within the development or humanitarian sector.
• Experience preparing donor reports, quarterly reports, or similar periodic reporting products.
• Experience working with field-based teams and consolidating inputs from multiple sources.
• Experience developing case studies or similar knowledge products is an advantage.

Desired Knowledge, Skills and Competencies

• Excellent written and verbal articulation skills in English; Nepali language skills an advantage.
• Strong analytical skills, with the ability to work with raw quantitative and qualitative data and translate it into clear findings.
• Excellent report-writing, editing and document formatting skills, with strong attention to detail.
• Ability to produce comprehensive, well-organised and visually presentable reports and knowledge materials for varied audiences, including donors and media.
• Good knowledge of MS Office (Word, Excel, PowerPoint); familiarity with data visualisation or design tools is an advantage.
• Strong coordination and interpersonal skills, with the ability to liaise effectively with field teams, enumerators and colleagues across different functions and programmes.
• Ability to manage multiple deadlines and work efficiently across more than one programme at a time.
• Familiarity with donor reporting formats and requirements (e.g., FCDO or similar) is an advantage.

How to apply:

If you are interested in this position, send us your CV and short cover letter via our application form by October 27, 2026, by visiting the link HERE.
Please note that only the shortlisted candidates will be contacted. Interviews will be conducted on a rolling basis, and the vacancy will be closed when filled.

People in Need is committed to preventing any type of unwanted behaviour at work, including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and is committed to promoting the welfare of children and adults with whom People in Need involves. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need’s code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

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